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Rules and Regulations in Using a Franking Machine

If you have invested on a franking machine, you might think that it is easy to use it. Perhaps you are thinking that all you need to do to have a franked mail is to just put your mail through the machine. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. Here are the basics in using a franking machine.

First of all, it is important to have a Mail Franking License. The requirement for license is knowledge and compliance with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008. It is important that you follow the rules in preparing the mail. It is the franking machine supplier that hands your license to you.

Then, you should set your machine. Make sure that you do a test print every time you will use it. The machine should then be set to ?0.00. This will ensure that you machine has enough ink. You can experience delays or surcharges if your mail has many illegible marks. You can claim back mistakes in franked printing, but there is a 15% charge, so be sure to get it right.

The next thing you need to do after your machine is set up is to set the correct price, time and date before you start printing. Always double check your settings. There are machine that sets this automatically but there is no harm in checking despite this.

If your envelopes or packets have different sizes, shapes, and colors, you can frank these by using labels to give a clear and legible mark. You can have problems with illegible marks. You can get labels from your franking machine suppliers or in some online stores. Since there is a great variety in prices, it is good to shop around for your franking machine labels and ink compare prices of different suppliers and choose the most affordable one.

Your envelope should contain a return address. The latest specifications on return addresses should be followed so ask your franking supplier about it. You can have your mail delayed or returned if you return address is incorrectly written

Red ink should be used for franking marks and blue if you are using cleanmail products. Marks are printed on the right hand corner of the mail and should be clear, and complete.

Having a franking machine can save you on postage fees. You should purchase a franking machine that fits the need of your business. To find out the right franking machine for your business you can check out the different franking machine online.
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